Peoples’ Development Forum (PDF) is a member-based organization. Members meets once annually during Annual General or extra ordinary meeting. It has a Board with seven members who meet once after every six months, but do meet at any time when a need arises. The organization has a secretariat with eight members that are overseeing implementation of daily activities of the organization. Additionally, PDF has a team of 4 multidisciplinary experts who forms Technical Advisory Committee that advice the secretariat on all technical matters regularly. The organization has for departments aligned to each areas of interventions.
PDF team is composed of 38 qualified and experienced employees and 7 volunteers from various background (Engineers, technicians, nutritionist, social workers, doctors, business development specialists, agronomist, lawyers and drivers etc). Project level teams involve Project Coordinators and Project Officers with multi-professional backgrounds, Doctors, nurses, Project Accountant (PA), Driver, Monitoring, Evaluation and Learning Officer (MEL) and Office Assistance and volunteers. These teams are responsible for daily implementation of project activities and reporting at field level while assisted technically by the management.
PDF has a system of quality planning and controls at field, head office and partnerships levels. Regular planning and review meeting which involves key members of the organization are set up and operational. Major decisions and approvals of yearly plans and budgets are done in annual planning meetings. The annual plans are then split into small plans at monthly and quarterly levels including, field/project level, head office and partners planning levels.
Highlights on key policies and guidelines
Peoples’ Development Forum (PDF) has in place various policies and guidelines including; Child Safeguarding Policy revised edition of 2018. The policy covers broad aspects of PDF systems to prevent, detect, handle and follow-up safeguarding issues relating to abuse, bullying, harassment and other matters including sexual exploitation and intimidation perpetrated against children, adults, staff and organization image. It includes Whistle blowing, anti-harassment, bullying and intimidation and Corruption policy and procedures.
Other policies include Risk Management Framework, Accounting Manual, Administration and Human Resource Manual, Code of Conduct and Ethics, Gender Policy, Monitoring Evaluation and Learning Frameworks, as well as Ant Bribery, gift and donations policy. The policy applies to all activities and processes associated with the organization normal operations, including administrative functions. Members of the PDF Board, Senior Management, and all Heads of Units within the Organization are responsible in adherence to the established compliances including risk identification, analyses, evaluate, respond, monitor and communicate risks associated with any activity, function or process within their relevant scope of responsibility and authority.
For instance, the Risk Management Framework sets the principles and approach in integrating risk management in decision making, and is mandatory applicable to all the organizational departments, Units and Sections. The Framework put in place a mechanism for the management of risks faced by the Organization. In particular, every staff has a role to play in the identification and management of the organization’s risks. The framework has Risk Management Policy Statements presented under chapter two, established and active Risk Governance Structure and Risk Management Procedures in all under chapter three and four and provides key documents that are used in implementing the Framework.